All money received by the District shall be disbursed only for the purposes for which they are levied, collected or received.

The Board will give final approval to all bills paid. Payment of bills shall be authorized by the Superintendent/designee, only after verification of delivery and satisfaction by the department or staff receiving the item(s). No payment for goods or services shall be made unless both an itemized invoice showing the name of the person or firm to whom payment is due is presented, and a receiving document bearing the signature of an authorized school employee is on file. Furthermore, the invoice must have been issued in response to an approved purchase order.

All funds deposited with the District, regardless of source, are considered District funds and are subject to this policy.  No contract will be entered into or bill paid without the proper documentation and without an affirmative vote from a majority of the whole Board.  Purchases not previously included in a Board-approved budget that may exceed $50,000 must have prior Board approval unless this policy’s emergency provisions are applicable.

The Board encourages district staff to purchase products manufactured, assembled, or produced in the United States.